You've registered a domain and want your team emailing from you@yourcompany.com. The usual obstacle is cost: most business email is billed per person, every month, which adds up before you've earned your first dollar.
NevTan Mail takes a different approach. You get up to 10 business mailboxes free forever on your own domain, each with 5 GB of storage, with a calendar, meetings, and admin controls built in. This guide explains exactly what's included, how to set it up, how to tell whether 5 GB is enough, and what happens when your team grows.
Up to 10 mailboxes free forever, 5 GB each, on your own domain. No credit card, no trial countdown.
Calendar, meetings, and tasks live alongside your inbox.
Admin console for mailboxes, aliases, groups, and Admin/Super Admin roles.
Guided SPF, DKIM, and DMARC setup, plus 2FA and TLS encryption.
Completely ad-free, with no data selling.
Need more? Storage upgrades start at $2 per mailbox per year, with paid packages supporting up to 100 mailboxes.
What You Get on the Free Plan
Email on your own domain. Your team sends from addresses like hello@yourcompany.com instead of a generic consumer address. That matters more than it seems: customers judge legitimacy by the address, and a custom domain is better for deliverability too. (See business email vs personal email for why.)
Up to 10 mailboxes, 5 GB each. Every mailbox gets its own 5 GB for messages and attachments. Storage is per mailbox, not pooled, so one heavy user can't eat into everyone else's space.
Calendar, meetings, and tasks. Scheduling happens where your mail already lives, so you're not juggling separate apps. We cover why that matters in email, calendar, and tasks in one workspace.
Admin controls. Add and remove mailboxes in a few clicks, manage aliases and groups for shared addresses like support@ and sales@, and separate who manages domains from who manages billing with Admin and Super Admin roles.
Security built in. Guided SPF, DKIM, and DMARC setup, two-factor authentication with security key support, and TLS-encrypted connections. Our business email security best practices explain how to use them well.
Easy switching. Import existing mail from Gmail, Yahoo, or Zoho over IMAP with an app password, so you don't start from zero. Coming from Gmail? See the Gmail migration guide.
No ads, no data selling. Your inbox isn't scanned to build advertising profiles. The free plan is funded by paid upgrades, not by your data.
When You Need More: Paid Plans
The free plan isn't a trial that expires. When you need more storage or more mailboxes, paid plans are priced per mailbox, per year:
Plan | Storage per mailbox | Price per mailbox |
|---|---|---|
Free | 5 GB | $0, up to 10 mailboxes |
Growth | 35 GB | $2 per year |
Business | 100 GB | $5 per year |
Pro | 250 GB | $12 per year |
Paid packages support up to 100 mailboxes, billed yearly through Stripe. Check the pricing page for current details.
Because pricing is annual and per mailbox, a spare mailbox or a storage upgrade for one heavy user costs very little. The real planning question is simply when you'll cross the 10-mailbox free limit.
What to Know Before You Start
To keep expectations clear:
5 GB fills up for attachment-heavy users. If someone regularly exchanges large design files or video, plan to upgrade their mailbox.
It's focused on communication, not document editing. You get email, calendar, meetings, and tasks. If you need a full document-editing suite, you'll use a separate tool for that.
The integration ecosystem is still growing. Check the integrations page for the tools your team relies on.
Paid packages top out at 100 mailboxes. Very large organizations should plan accordingly.
Who the Free Plan Is For
Startups that want professional email from day one without a recurring bill.
Agencies and freelancers who need client-facing addresses on their own domain.
Nonprofits and community groups running on tight budgets.
Small businesses that mainly need email, a shared calendar, and control over who has access.
If you're working out how many addresses you actually need, including shared ones like billing@ and support@, our guide to how many business email accounts your company needs walks through the formula. Budget-conscious founders may also find our business email guide for startups useful.
How to Set Up Your Free Mailboxes
Create your account. Sign up at mail.nevtan.com/signup. No credit card is needed.
Add your domain. Use a domain you already own or register a new one. The guided flow shows you exactly which DNS records to add at your registrar.
Update your DNS records. Point your MX records to NevTan Mail so mail for your domain is delivered there, then add the SPF, DKIM, and DMARC records the setup flow gives you. These prove your mail is legitimate and keep it out of spam folders.
Create mailboxes for your team. Add a mailbox for each person, then set up aliases or groups for shared addresses like support@ or hello@. New to shared addresses? See our beginner's guide to shared team inboxes.
Turn on two-factor authentication for every account, starting with admins.
Import your old mail over IMAP if you're switching from another provider.
Send a test message to an outside address and check that it lands in the inbox, not spam.
Most teams are up and running in an afternoon, and DNS changes usually take effect within a few hours.
Is 5 GB Enough?
For most people sending text-heavy business email, yes, for a long time. As a rough guide, 5 GB holds tens of thousands of typical emails, or about 2,500 messages with 2 MB attachments.
Mailboxes fill faster when people:
Regularly send or receive large attachments like designs, videos, or scanned documents.
Never delete or archive old mail.
Receive lots of image-heavy newsletters.
Two simple habits help: share large files through a link instead of attaching them, and set a sensible email retention policy so old mail doesn't pile up forever. If one person still runs short, upgrade just their mailbox to 35 GB for $2 a year.
How Business Email Works
A little background helps you set things up correctly:
MX records tell the internet where to deliver mail for your domain. Pointing them at NevTan Mail is the most important DNS change you'll make.
SPF, DKIM, and DMARC are authentication records. SPF lists which servers may send as your domain, DKIM cryptographically signs your messages, and DMARC tells receiving servers what to do if checks fail. Get these right and your mail is far more likely to reach inboxes. Our guides on why business emails land in spam and email deliverability best practices go deeper.
Admin controls sit above the mailboxes and handle adding users, resetting passwords, creating aliases, and removing access. That last one matters most for security; see what to do with an employee's email when they leave.
Common Mistakes
Using a personal address for business. Invoices from a free consumer address cost credibility. Set up your domain from day one.
Skipping DNS authentication. Without SPF, DKIM, and DMARC, even perfectly normal mail lands in spam.
Creating mailboxes you don't need. Use aliases and groups for shared addresses instead of burning through your 10 free mailboxes.
Leaving 2FA off. A single compromised account can send spam from your domain and damage its reputation.
Forgetting offboarding. Remove access the day someone leaves, and don't leave unused mailboxes open.
Letting mailboxes fill up silently. Keep an eye on storage for heavy users and upgrade before mail starts bouncing.
FAQ
Is NevTan Mail really free forever?
Yes. Up to 10 mailboxes with 5 GB each are free with no expiry date and no credit card required.
Can I use my own domain on the free plan?
Yes. Custom domains are included on every plan. You connect your domain by updating DNS records at your registrar, following the guided setup.
What happens if I need more than 10 mailboxes?
You add paid mailboxes, priced per mailbox per year. Paid packages support up to 100 mailboxes.
What if one person needs more storage?
Upgrade just that mailbox. Growth gives 35 GB for $2 a year, Business 100 GB for $5, and Pro 250 GB for $12.
Does the free plan include a calendar?
Yes. Calendar, meetings, and tasks are built in alongside your inbox.
Can I bring my existing email?
Yes. You can import mail from Gmail, Yahoo, or Zoho over IMAP using an app password.
Is it ad-free?
Yes. NevTan Mail shows no ads and doesn't sell your data. See our privacy policy for details.
Will my emails land in spam?
Not if your domain is authenticated. The guided setup walks you through SPF, DKIM, and DMARC so your mail is trusted by receiving servers.
Get Your 10 Free Mailboxes
Professional email on your own domain shouldn't be a monthly bill you pay before you have customers. With NevTan Mail you get 10 mailboxes free forever, 5 GB each, with calendar, meetings, admin controls, and guided security setup, all private and ad-free. When you need more, storage starts at $2 per mailbox per year.
Connect your domain, follow the guided DNS steps, and send your first professional email today.
