Meeting reminders

A meeting reminds you twice over, in two different ways: a pop-up inside NevTan Mail while you have it open, and an email that reaches everyone on the meeting whether their app is open or not.

Two kinds of reminder

The two are independent. Closing the tab costs you the pop-ups but not the email, which is the one that reaches people who are not in their mail at the time.

The pop-up in the app

• It appears twice — half an hour before, and again ten minutes before, so there is a nudge to prepare and another to actually join.
• It counts down for you, saying how many minutes are left rather than repeating the start time.
• Dismissing one is remembered. Discard the thirty-minute reminder and it stays gone; the ten-minute one still comes.
• Recurring meetings are handled occurrence by occurrence, so a weekly meeting reminds you each week rather than once for the series.
• It needs the app open. This is a pop-up inside NevTan Mail, not a desktop or phone notification, so a closed tab means no pop-up.

What the pop-up offers

• Join — opens the meeting's video link, so you do not have to find it in the invitation.
• Open calendar — goes to the meeting itself, for when you want the details or the guest list before joining.
• Discard — puts the reminder away.

The reminder email

• It arrives ten minutes before the meeting, in the mailbox of everyone invited — the organizer included, whether or not they were also listed as a guest.
• It does not depend on anyone being signed in. The email is sent from the server, so it reaches guests who are nowhere near NevTan Mail at the time, including those outside your organization.
• It carries the join link and a link to the meeting, so a guest can join straight from the email without opening a calendar at all.
• It is sent once. A one-off meeting is reminded once; a recurring meeting is reminded once per occurrence, not once for the whole series.